Reports To:         Executive Director                                              Creation Date:    9/1/2022

                                                                                                                Revision Date:    11/19/2024

Exempt Status:   Exempt/Salary                                                     Type:                    Full time

Position Summary:

The Finance Director is responsible for managing all financial and grants administration operations of the Institute. The Finance Director reports to the Executive Director and serves as the finance liaison to the Board of Directors, providing reports to several Board Committees, including investment, finance and audit committees. The Finance Director ensures all financial reporting to multiple stakeholders is accurate, timely, consistent with Generally Accepted Accounting Principles and Uniform Guidance, or other specific criteria. Additionally, the Finance Director ensures grants administration functions are accurate and compliant with federal, state, or other relevant regulations.  The Finance Director is a strategic partner to the Executive Director.

Essential Duties/Responsibilities:

Reviews all fiscal reporting activities for the organization including, but not limited to, revenue/expense and balance sheet reports, reports to funding agencies, donor funding and restricted fund reporting.

Ensures cost allocations policies and processes are adequate and consistently followed.

Acts as Authorized Organization Representative (AOR) for submission of grant funding opportunities.

Oversees payroll processes are followed and performs bi-weekly attestation.

Oversees the processes and reviews the findings of independent auditors to ensure all audit issues are resolved.

Prepares indirect cost and fringe benefit rate proposals.

Directly responsible for filings with IRS and other governmental agencies relating to financial matters.

• Prepares payments to annuitants and prepares entries for activities from split interest agreements (charitable gift annuities (CGA) and pooled income fund (PIF)).
• Prepares annual CGA filings to New York and Florida Insurance Departments and manage NYS review every 5 years.

Leads the organization’s budget development process, assuring timeliness and accuracy.

Assures adequate financial tools are provided to ensure timely budget management by investigators and appropriate controls exist to prevent budget variance.

Manages cash flow and forecasting.

Optimizes the handling of banking relationships and initiates appropriate strategies to enhance cash positions.

Coordinates debt financing and servicing to ensure adequate cash flow is maintained and interest is minimized.

Manages estate and trust gifts and ensures recording of bequests and split-interest agreements is accurate and timely.

Manages corporate insurances and ensure coverages are adequate and in place.

Reviews and/or prepares and presents quarterly reports for the Board to report financial status and analysis.

Participates in strategic discussions and analysis related to developing new businesses/services/acquisitions.

Advises investment committee and 403(b) committee on investment and fiduciary obligations.

Serves on 403b review committee and acts as Plan Sponsor.

Supervises, mentors and develops accounting team, assuring the development of needed technical skills, effective performance management, work allocation, organizational structure & cost, succession capabilities and morale.

Oversee recording and reporting of estate and trust gifts and ensure it is accurate and timely.

Supervises contract management and procurement processes to ensure efficiency and value are achieved in purchasing goods and services.

Supervises grants administration staff to ensure pre- and post-award compliance is maintained and reporting to grantors and Principal Investigators is accurate and spending levels are properly monitored.

Ensures Finance and grants administration policies and procedures are kept current and are followed.

Performs other related duties as necessary or assigned.

Requirements:

Certified Public Accountant required.

Five years or more of related experience required.

• Demonstrated track record of success in a multifaceted financial management function.
• Non-profit financial management experience preferred.
• Prior experience working with federally funded grants & contracts and in a research environment required.

Excellent management and supervisory skills.

Excellent written and verbal communication skills.

Excellent organizational and time management skills.

• Must be a team-player and collaborator.

Experience with Blackbaud Financial Edge NXT and Paylocity preferred.

Proficient in Microsoft Office Suite or similar software.

Physical Requirements:  

• Prolonged periods sitting at a desk and working on a computer.
• Must be able to lift, carry, push and pull up to 15 pounds at times.
• Occasionally required to walk, stand, bend from the waist, and stand.
• Reach with hands and arms.
• Talk, hear, read, and comprehend English.

*Note:  The employee must be able to complete all physical requirements of the job with or without a reasonable accommodation.

Work Conditions:  

Office environment, working primarily at a desk with a computer and phone as necessary. 

The noise level in the work environment is usually quiet to moderate.

Travel:                                           

None